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American Classic Kidz ‘N The Park

Festival Information

Frequently Asked Questions – Festivals

Looking for our Trip & Tour FAQ? Click here!

 

 

Pre-Festival Planning and Payment Information

What portions of my trip and festival participation can be arranged by American Classic? What if I need a charter bus?

American Classic can plan, make reservations, and arrange as much of your trip as you would like! After we provide a quote for your trip, let us know which portions you wish to handle and what you would like us to arrange. We can even help you in the planning stages if you want to explore different options for your trip.

After I register, what if I need to make changes to my numbers (participants, adults, add-ons, etc.)?

Per our terms and conditions, fees may apply based on the date of the requested change. You can change your numbers as many times as needed until 30 days prior to the date of the festival. Once your festival is 30 days away, the final numbers for your group must be set and final payments for all invoice items need to have been submitted. Any requested changes MUST be submitted in writing via email to:

Becky Byers – bbyers@amclass.com

What if I need to add or cancel an optional meal package (Six Flags venues only)?

We are happy to add or delete the meal package, up to 30 days prior, as it is separate from the admissions package. Deposit, performance fee, attractions, and meal, if separate from the basic package, will be shown as separate items on your invoice.

When is the final payment for festival participation and any add-on items due?

All invoices must be PAID IN FULL four (4) weeks (30 days) prior to the festival date. Park and/or attraction tickets will not be issued without full payment.

Accounts which are not paid in full may place the festival performance and add-on services (when applicable) in jeopardy.

What if it becomes necessary to cancel? Can I get a refund or a credit for next year?

For cancellations received up to 30 days prior to your festival date, a refund or credit of a portion of the deposited funds (not to include the non-refundable group registration fee) may be possible, based on the terms and conditions.  Please note, some add-on services may be non-refundable.

Who will be interacting with my students at the festival?

We support you in your desire to provide positive and beneficial performance experiences for your ensembles. You can expect thoughtful, motivational comments from your adjudicator, who understands the value of recognizing and rewarding the efforts of young performers at every level of development.

What are the music requirements for festival participation?

There are no minimum performance requirements, allowing you to program in a manner that provides a successful experience for your students. Total time in the performance area, including setup, warm-up (in the performance area), and performance should not exceed 25 minutes.

What attire is appropriate for the festival?

There are no specific requirements. For your performance, festival participants may wear informal concert attire or an organization t-shirt with jeans/pants (or shorts, if appropriate for the venue). Please note: No changing facilities are provided.  

What awards are available to competing groups?

Following the performance, each group will receive motivational comments and be presented with a performance award.

Festival day registration and performance procedures

What items should I expect prior to the festival, and when will I receive them?

Approximately one (1) week prior to the festival weekend, you will be sent an email containing the following information:

  • Name & Address of Festival Site
  • Final itinerary
  • Final invoice/receipt of payment
  • Required form to submit at the festival (Announcement/Stage Set-Up Form) 
  • Loading/Unloading and building entrance instructions.
  • Case storage options
  • Bus Parking
  • Admission tickets / Meal vouchers (Six Flags parks only)

What information do I need to provide at the festival site during registration?

The Announcement/Stage Set-Up form can be emailed to us in advance (one week prior) or delivered on-site during registration:

Announcement/Stage Set-Up Form for Instrumental Groups

Announcement/Set-Up Form indicating location of piano for Choral Groups

One set of music scores for adjudication

How early do we need to arrive at the venue for the performance?

Festivals at Six Flags Fiesta TX and Six Flags Over Texas:

Please arrive at the performance site no later than 45 minutes prior to the performance time, which will allow ample time for bus unloading, off-loading equipment, entry into the park, and registration. There will be signs posted at the American Classic registration/performance area.

Festivals at Pinstack locations and iT’Z Willowbrook (GameTime):

Please arrive at the performance site no later than 30 minutes prior to the performance time, which will allow ample time for bus unloading, off-loading any equipment, entry into the venue, and registration.

What is the sequence of events for arrival on site and registering?

Please keep students on the bus, unless otherwise instructed, until the check-in process is completed.

Festivals at Pinstack locations and iT’Z Willowbrook (GameTime):

  • Director checks-in with the facility staff and the festival site staff for any schedule updates and deliver Announcement/stage set-up form.
  • Receive the admission wristbands and arcade game cards from the facility staff.
  • Distribute them to the students on the buses. Director/chaperones will check that all are wearing them securely before departing the bus to enter the facility.
  • Groups can coordinate their EAT / PLAY / PERFORM order (schedule) on-site depending on their arrival time and performance schedule.

Festivals at Six Flags Fiesta TX and Six Flags Over Texas:

  • All admission materials (admission tickets, any meal vouchers, etc.) will be mailed to the director no later than one week prior to the event. Please count to verify all materials upon receipt.
  • Distribute materials to students. Director/chaperones will check that students have admission tickets to enter the park.
  • Students must take all performance equipment with them through the entry gate and proceed to the performance venue.
  • Director and students proceed to performance venue to check with the festival site staff for any schedule updates and deliver Announcement/stage set-up form.

Please follow all instructions provided by the American Classic site coordinator if there are issues or questions.

Will there be a place where we can change clothes at the performance venue before/after our performance?

No changing facilities are provided.  

What is the sequence of events for unloading and preparing for performance?

All sites run on a very precise schedule that must be strictly followed. Please have students move quickly and quietly when it is time to move to the performance area.

Please make any necessary adjustments to the performance area setup as quickly as possible.

A brief performance area warm-up or sound check is permissible. Once the group is ready to perform, the announcer will announce the group and director along with program information.  Please remember that the entire scheduled time (set-up, warm-up, performance, and exit) is 25 minutes.

Following the performance, the American Classic site host will present the performance award and share motivational comments (verbal only, no adjudication form) about the performance.

Festivals at Six Flags Fiesta TX and Six Flags Over Texas:

  • Upon completion of the performance, please have students return their equipment to the buses in the parking lot. To leave the park, students will have their hands stamped by park personnel.  This is required to re-enter the park.

Festivals at Pinstack locations and iT’Z Willowbrook (GameTime):

  • Upon Completion of performance, students return their instruments to the buses in the parking lot and re-enter showing their wristband.

What equipment (instruments, risers, etc.) is provided for the performance?

Bands and Orchestras: Music stands, timpani, bass drum.

Choral Groups: An electronic keyboard, portable sound system for audio playback, and Four 3-step portable choral risers.

Are parents/visitors allowed to come and watch our performance? Is there an admission charge for parents/friends?

All visitors are welcome to attend any of our American Classic festivals. All attendees are expected to purchase the venue admission ticket or venue activity package. Any special arrangements needed for chaperones will be handled on a case-by-case basis.

Photography & Social Media

We love to share your success on our social media outlets and encourage students, parents, and directors to tag us on your social media as well!

We invite you to share your photos and videos!

Use the hashtag #MakeItAClassic

Instagram: @AMC_tours

 Facebook: @AmerClassic